Table of Contents

Title Page 1

Front Matter 3

Table of Contents a

Welcome to Nisus Writer Pro i

About Nisus Software i

About Nisus Writer Pro i

System Requirements i

Get Help i

Self Help i

Contact Support i

This Documentation ii

Documentation Structure ii

Documentation Conventions iii

Install Nisus Writer Pro iv

From where did you purchase Nisus Writer Pro? iv

Purchasing Nisus Writer Pro from the Mac App Store iv

Purchasing Nisus Writer Pro from Nisus Software, Inc. iv

Install Nisus Writer Pro on your Macintosh iv

First Startup v

Welcome to new users! v

Enter your license key vi

Designate where supplemental tools are stored vii

Make sure your copy is up to date ix

What? Another version? How did that happen? ix

Subscribe to the Nisus Newsletter x

Get Started 1

Quick Start 1

Open or Start Nisus Writer Pro 1

Open a New or Existing File 1

Open a new file 1

Customize your new document “template” 1

Open an existing file 1

Enter Text in Your New or Existing File 2

Write in a language other than American English 2

Enter right to left text 2

Modify the Appearance of Your File 2

Save Your File 3

Save files in Nisus Writer Pro 3

Save your file and give it a name 3

Save your file after making changes 3

Save your file with a new name and/or in a new location 3

Prevent changes from being saved 4

Save your file automatically 4

Print Your File 4

Print an open document 4

Create a PDF of your document 4

Quit 5

“The Grand Tour” 7

Windows, Bars, Buttons, Pointers and Palettes 7

The Nisus Writer Pro window 8

The Nisus Writer Pro icon in the Dock 8

The Menu Bar 9

The Title Bar 10

The windows 11

Insertion Point 12

Mouse cursors 12

Mouse and/or Trackpad Use 13

Right-click 13

Keyboard shortcuts 13

Dialogs 13

The Toolbar 13

Display the Toolbar 14

Alter the Toolbar display 14

The rulers 14

Paragraph Formatting Icons 15

The Status Bar 17

Tool tags 18

Info 18

Formatting tags 19

The Palette Dock 22

Modify the Palette Dock 23

Palette Dock’s title bar. 23

Display/hide the Palette Dock 23

Open/close a palette in the Palette Dock 23

Move a palette in the Palette Dock 24

Delete a palette from the Palette Dock 24

Return a floating palette to the Palette Dock 24

Display a different group of palettes 24

Using the Palette Dock and its palettes 24

Change the of palettes in the Palette Dock 25

Palettes affect your document 26

Palettes inspect your selection 26

Mixed selections 26

Palette controls 27

Text entry controls 27

Stepper Arrows 27

Character and Paragraph palettes 28

The Character palette 28

Change the font 28

Scroll through a longer list of fonts 28

Change the typeface or color 29

Change the size 29

The Paragraph palette 30

Alignment & Direction 30

Change the alignment 30

Change the direction text flows (for right to left languages) 30

Spacing 31

Change the space between lines of text (“leading”) 31

Change the amount of space that appears above (before) a paragraph 31

Change the amount of space that appears below (after) a paragraph 31

Indents 31

Set the indents (line wrap area) 32

Grouping 32

Control for widows and orphans 32

Prevent a paragraph (or paragraphs) from splitting across pages or columns 32

Keep one paragraph with the one that follows it 32

Force page breaks 32

All the other palettes 33

The Bookmarks palette 33

The Clipboards palette 33

The Columns palette 33

The Formatting Examiner palette 33

The Headers and Footers palette 33

The Indexing palette 33

The Language palette 33

The Line Numbers palette 33

The Lists palette 33

The Margins palette 33

The Page Borders palette 33

The Page Zoom palette 33

The Paragraph Borders palette 33

The Paragraph Shading palette 34

The Section palette 34

The Shape Fill palette 34

The Shape Metrics palette 34

The Shape Shadow palette 34

The Shape Stroke palette 34

The Shape Wrap palette 34

The Shapes palette 34

The Special Characters palette 34

The Statistics palette 34

The Styles palettes 34

The Table palette 34

The Table Cell Borders palette 34

The Table Cell Shading palette 34

The Table Cells palette 34

The Table of Contents palette 34

Create Documents 35

Write and Edit 35

Enter (Type) Text 35

Enter special characters into your text 36

Use the Special Characters palette 37

Customize the Special Characters palette 37

Add characters to a set 37

Add your own set to the palette and menu 39

Remove characters from a set or an entire set 39

Write in Multiple Languages 40

Set up language support 40

Language preferences 40

Preferred languages 41

Language settings 41

Choose a language in which to write 43

Write in a different language 44

Enter right to left text 44

Mix right to left and left to right text 46

Have an exclamation point appear correctly in a left to right string of right to left text 46

Have the period appear correctly in a left to right sentence that ends with a right to left word 47

Insert a right to left table in a left to right section 48

Advanced language customizations 48

Installing spelling dictionaries 48

Custom languages 49

Language flag icons 49

Select Text 51

Select text using the mouse or trackpad 51

Select a column of text (rectangular selection) 51

Select text from different places in the document (multipart selection) 51

What you can (and cannot) do with text of a multipart selection 51

Select all the text in your document 51

Select everything in your document 51

Select everything not selected 51

Invert the selection of a small area of text 51

Select using the keyboard 51

Other methods of creating a multipart selection 52

“De-select” text from a selection 53

Copying Text 53

Copy text 53

Copy text only, not its formatting 54

Copy formatting only, not its text 54

Drag and Drop 54

Cutting Text 54

Cut text 54

Delete text 55

Pasting Text 55

Paste text 55

Paste text only, not its formatting 55

Paste formatting only, not its text 56

Move, Delete, and Replace Text 56

Using the Clipboards 56

Add text or images to the Clipboard 56

Edit the Clipboard’s contents 56

Copy and paste styled text 57

Copy and paste rulers 57

Clipboard Tools 57

Use the Clipboards palette 57

The Clipboard tag on the Status Bar 58

The Clipboard preferences 58

Choose which Clipboard to use 58

Add a Clipboard 59

Change the name of a Clipboard 59

Delete a Clipboard 59

About Lists 59

List styles 59

List interface 59

Using lists 61

Start a list 61

Stop a list 61

Add list bullets to paragraphs 61

Add list numbers to paragraphs 62

List levels 62

Increase the list level 62

Decrease the list level 62

List numbering 63

Restart numbering 63

Continue numbering 63

Automatic numbering formats 63

Modify list styles 64

Edit list style levels 64

List level settings for list items 65

List level indents 65

List level character formatting 66

List level paragraph formatting 66

Use list styles to automatically number figures, tables, etc. 66

Create numbered lists that may have a component missing 68

Align a numbered list along a period 69

Recover From Mistakes 70

Undo an action 70

Redo an action 70

Manage… Save and Open Files 73

Save Files 74

Autosave 74

Autosave and new files 74

Autosave new files without interruption 74

Manual Save 74

Formats of saved files 74

Rich Text Format (RTF) 75

Microsoft Word Format (.doc) 75

Document Template (.dot) 75

Nisus Compressed Rich Text 75

Plain Text 75

Nisus Macro 75

Nisus Perl Macro 75

Rich Text Format Directory (RTFD) 75

Saving Files Tasks and FAQ 75

How do I rename an existing file? 75

How do I change my document’s file format? 76

What's the best way to share documents with Microsoft Word? 76

How do I decrease the size of my files? 76

Export Files 76

Export As PDF… 76

Export Formats 76

Microsoft Word Format (binary .doc) 76

Microsoft Word XML (DOCX / Office 2007 Open XML) 77

Open Document Format (ODF/.odt XML) 77

Rich Text Format (limited features) 77

Plain Text 77

HTML 77

Font Size 77

HTML Chapters 77

Chapters Split By 77

Font Size 77

EPUB 77

Open Files 78

Open automatically saved and closed files 78

Determine what displays when you open a file 78

Open any document as “new” or “Untitled” 78

Prevent Nisus Writer Pro files from opening in TextEdit? 78

Open Microsoft Word documents in Nisus Writer Pro 80

More about opening files 80

Manage Files 80

The Document Manager 80

Display the Document Manager 82

Set up the Document Manager using the Doc Manager preferences 83

Determine the location of your Document Manager folder 83

Choose file listing options for the Document Manager window 83

Choose whether or not to show file extensions in the Document Manager window 84

Work with your files so that the Document Manager can help you manage them 84

Save all your files automatically to the Document Manager 84

Save your file (as needed/desired) to the Document Manager 84

Save your file to the Document Manager with a new name 84

Move your file to the Document Manager 85

Add your file to the Document Manager 87

Display and sort files managed by the Document Manager 88

Create special groups of files 89

Add a Custom Group 89

Add a Folder Group 90

Add a text based Filter Group 91

Add a date based Filter Group 94

Remove a group from the Document Manager 95

Rename a group in the Document Manager 96

Find a particular file or files among those listed in the Document Manager 97

See a preview of your file 97

Open a file using the Document Manager 99

Additional features of the Document Manager 99

Using the buttons of the Document Manager window 99

Using the contextual menus of the Document Manager window 100

Format Text 101

Text Formatting Topics 101

See Text Formatting 101

Format Characters 102

Use the Character palette to format text 102

Change the font of text 103

Scroll through a longer list of fonts 107

Preview font changes 107

Change the size of characters 107

Change the size of characters to a size not listed on the menu 108

Increase or decrease the size of characters by a specific amount 108

Font substitution 108

How to fix font substitution 109

Find all font substitution 109

Add a font to your System 109

Change the format of characters 110

Change the format of characters using the “Dropper” 111

Manually override formatting 111

Example 1 111

Example 2 111

Example 3 111

Format Paragraphs 112

Set the indent or outdent (“hanging indent”) position of the first line of a paragraph 112

Create a normal indent 112

Create a hanging indent 112

Quickly indent or outdent a selected range of paragraphs 114

Set the text wrap area 116

Set the text wrap area numerically 119

Set the text wrap area using the keyboard 120

Set the text wrap area using the Paragraph palette 120

Justify “align” text 121

Set spacing between lines 124

Keep your lines from spreading when using superscript or footnotes/endnotes 125

Allow your lines to spread when using superscript or footnotes/endnotes 125

Set spacing between paragraphs 126

Control how paragraphs split and stick together 128

Prevent widows and orphans 128

Keep selected paragraphs together 128

Keep one paragraph with the following one 129

Ensure and/or force a break before a selected paragraph 129

Set tabs 129

Set a tab visually 130

Set a tab using the menus 130

Use leader tabs 132

Set the type of leader before placing a tab 132

Move a tab indicator using the mouse or trackpad 135

Move a tab indicator using the keyboard 135

Edit a tab’s location numerically 135

Remove a tab Indicator 135

Selecting paragraphs with different formatting 135

Set the same format for a group of differing paragraphs 135

Style Sheets 136

Introduction to Style Sheets 136

The various tools for using styles 136

Apply a style to your text 137

The Styles palettes interface 137

The difference between various kinds of styles 138

Supplied styles 138

Styles of the Paragraph Styles palette 138

Styles of the Character Styles palette 139

Styles of the Lists palette 139

Styles of the Note Styles palette 139

The styles palettes’ menus 139

The “…” (ellipsis, or options) menu 139

The style icon button menu 141

The style icon button menu of the Character and Paragraph Styles palettes 141

The style icon button menu of the List Styles palette 141

The style icon button menu of the Note Styles palette 142

The gear menu 142

WYSIWYG Styles palette 142

The Style Sheet view’s interface 142

See the Style Sheet associated with a document 143

Edit a style 144

Select more than one style 144

Modify style formatting 145

Change the name of a style 145

Have one style inherit the formats of another 145

Determine the style of the next paragraph of your text automatically 147

Assign a keyboard shortcut to your style as you edit it 147

Remove a keyboard shortcut from your style 147

Change the sample text that illustrates your style 148

Quickly remove formats that define your style 148

Add or modify formats associated with your style 148

Create a new style 148

Find text using styles 150

Find all text using a style 150

Jump to the next text using a style 150

Search for matches in text using a style 150

Remove a style’s formats from selected text 150

Remove a character format from your text 152

Remove a style from your document 152

Resolve conflicts between styles 153

Maintain a Style Library 154

Create a style library 154

Import styles from an existing file 155

Save a file with styles you want to the Style Library folder of the Document Manager 157

Add styles to an existing Style Library file 159

Save specific styles from an existing file to a Style Collection 161

Use styles saved in a Style Library 164

Import a style the formats of which you know 164

Import a style the formats of which you do not know 164

Open a Style Collection to copy text with style for pasting in another document 165

Set Up a Document’s Page 167

What Happens When You Choose New From the File Menu 167

Set Paper Size and Margins 167

Set the preferred paper size for all your documents 168

Reduce or enlarge the printed area 169

Determine the orientation of the printed page 169

Set different orientations for different portions of your document 170

Use a custom paper size 170

Set the margins of the sections of your document 171

Set the margins visually 171

Set the margins numerically 172

Set the margins by “stepping” through pre-set increments 174

Mirror page placement 174

Set the Number of Columns 175

Set column line 175

Set column and gutter width 175

Balance column text 176

Use the Page Borders palette to put a line around the edge of your page 177

Determine which edges of the page should have lines 177

Determine the pattern, width and color of the line of the page’s border 177

Determine around which portion of the page’s perimeter the border appears 177

Set the distance from the edge or margin the border should appear 178

Headers and Footers 181

Create Headers and Footers 181

Insert the same header and/or footer for all pages 181

Insert a header and/or a footer for even numbered pages 184

Insert a header and/or footer for odd numbered pages 184

First Page Special (have no number appear on the first header/footer) 184

Add a title page to a document and have the numbering appear and begin at 1 on the third page 184

Insert a different header or footer for each section in the document 184

Edit Headers and Footers 185

Display headers and footers as they appear in the document 185

Edit headers or footers 185

Find the header or footer for a particular section of your document 185

Include images in a header or footer 185

Move a header or footer higher or lower on the page 185

Move a header or footer higher or lower in relation to the text of your document 186

Delete Headers and Footers 186

Hide headers and footers 186

Number Pages 187

Insert the current page number (once) on a specific page 187

Display the current page number on every page 187

Restart page numbering for a new section 188

Restart page numbering at 1 188

Display the current page number and the total number of pages in the section (or document) on every page 189

Determine the format of page numbers 189

Determine the format of section numbers 190

Use Automatic Numbers, Date & Time Variables and Document Properties in Headers/Footers 190

Update stale automatic content 190

Update all stale content 190

Update only selected stale content 190

Set automatic content update policies 190

Determine the display and highlight color of stale content 191

Convert automatic content to static text 191

Graphics: Images and Shapes 195

Work with Various Types of Graphics 196

Inline images 196

Floating images 197

Shapes 197

Import Images 198

Insert an image 198

Image Insertion Options 199

Link to File 199

Include copy of image in document 199

Image Data Preservation 199

Paste an image 200

LinkBack images 200

Drag an image to import it 200

Import a PDF 200

Single Image of First Page, Preserving Entire File 201

Single Image of First Page 201

Text Encoded in File 201

Extract Text Optically (OCR) 201

Export an Image 201

View image information 202

Extract Text from an Image (OCR) 202

Editing Images 202

Select an Image 202

Resize an Image 203

Resize an image using the mouse 203

Resize an image numerically 203

Restore an image’s original size 203

Restore an image’s original proportions 204

Crop an Image 204

Remove cropping 204

Image padding 204

Image opacity 204

Image borders 205

Edit images using LinkBack 206

Edit images using Markup 206

Work with Floating Images 207

Delete shapes and floating images 207

Use the Shape Wrap palette 209

Make an inline image into a floating image 209

The Shape Anchor 210

The contextual menus for inline and floating images 211

The contextual menu for inline images 211

The contextual menu for floating images 212

The Shape Bounding Box 213

Align a floating image 214

Cause text to wrap around an image 215

Bounding Box of lines 216

Set the padding text leaves around an image 218

Cause text to appear on top of, or behind an image 219

Cause images to appear around text; create a “screen” behind text 219

Make a floating image an inline image 221

Image Analysis 223

Work with Shapes 224

Insert shapes 224

Add a shape to your document 224

Use the Shapes palette 224

Text and Callout boxes 225

About Text and Callout Boxes 225

Add a text or callout box 226

Use Text Boxes to write vertical East Asian text 229

Use Text Boxes to create a “Drop Cap” 231

Link multiple text or callout boxes 231

Add a caption to your images 233

Draw lines and arrows 234

Use the Shape Stroke palette 234

Make a line into an arrow, or an arrow into a line 235

Block Arrows 236

Geometric type shapes 236

Enter a shape in your document 236

Modify shapes 237

More tools on the Shapes palette 237

Select floating shapes without selecting text 239

Rearrange the front to back order of various floating shapes 241

Bring selected shape(s) to the front 241

Send selected shape(s) to the back 241

Cause selected objects to function as a single unit 241

Cause grouped objects to function as a individual items 241

Work with multiple selected shapes 241

Use the Shape Fill palette 242

Use the Shape Shadow palette 243

Use the Shape Metrics palette 244

Move selected shapes by precise, designated amounts 245

Resize selected shapes by precise, designated amounts 245

Rotate selected shapes 246

Determine the values by which floating shapes and inline images adjust 246

The Canvas 247

Working with a Canvas 247

The Shape Paste Spot 247

Additional tools for working with shapes 249

Set a preferred appearance for future drawn shapes 249

Copy the appearance of one shape to apply to a different shape 250

Duplicate shapes 250

Book Tools 253

Create Sections 256

Insert a new section 256

Number Sections 256

Insert a section number 256

Restart section numbers 256

Footnotes and Endnotes 257

Insert a footnote or endnote 257

Return to the document from the note text 257

Return to a specific note from its marker in the document 257

Edit a footnote or endnote 257

Note references 257

Note reference numbering 257

Note reference formatting 257

Note text 259

Note text formatting 259

Note style settings 259

Note References 260

Note Area Divider 260

Make sure your notes have a uniform appearance 261

Standardize the paragraph formatting of all notes 261

Use note styles to standardize formatting 261

Delete a footnote or endnote 261

Use an asterisk or other custom symbol for note references 261

Edit a custom symbol that marks footnotes and or endnotes 262

Change endnotes to footnotes, or vice versa 262

Change one footnote to an endnote 262

Change one endnote to a footnote 262

Change all footnotes to endnotes 262

Change all endnotes to footnotes 262

Continue footnote or endnote numbering across consecutive files 263

Restart footnotes or endnotes at an assigned page number 263

Restart footnotes or endnotes at an assigned note number 263

Restart endnotes at an assigned endnote page number 263

Find the next footnote in your document because it shares the selected style 263

Learn whether or not a document has notes 264

Tables 265

What is a table? 265

Types of tables 265

Insert/create a table 266

Determine the size (number of rows/columns) of a table 266

Enter text in a table 268

Create a table with pre-existing text 268

Enter images in a table 268

Navigate among the cells of a table 269

Select cells, or portions of… or the entire table 269

Determine the alignment (position) of a table on the page 270

Determine the alignment (position) of text in a table 270

Align text in table cells along the decimal point 271

Add cells to a table 272

Remove cells from a table 273

Sort rows of a table 273

Merge cells 274

Split cells 277

Resize a cell 278

Equalize column widths 281

Equalize row heights 282

Cause the table to resize to fit its contents (and settings) 283

Cause the table to resize to fit the full extent of the page 284

Create table headers 285

Create a title for a table 285

Create a row header 286

Adjust the padding around the contents of a cell 286

Make your tables stand out! 288

Modify the lines (edges, borders, etc.) of a table 288

Clear the selection of lines to modify 288

Select which lines to modify 289

Determine the style (pattern) of the lines 289

Determine the thickness of the lines 291

Determine the color of the lines 291

Set the shading (color) of cells 292

Determine the pattern of cells 294

Set the color of the foreground and background of a cell pattern 295

Remove a table 296

Copy, cut and paste a table 296

Copy the contents, but not the “tableness” of a table 296

Find and/or replace a table and/or text in a table 296

Bookmarks and Cross-references 299

The Bookmarks and Cross-references interface 299

Add a Bookmark 300

Add an explicitly named bookmark 301

Edit an explicitly named bookmark 302

Bookmark many disparate paragraphs simultaneously 304

Show bookmarks on screen 304

Navigate bookmarks 304

View bookmarks in alphabetical order 304

View bookmarks according to their location in the document 305

Jump to a bookmark 305

Use the Bookmarks palette 306

Move a Bookmark 307

Remove a Bookmark 307

Cross-References 308

About Cross-References 308

Insert a Cross-Reference 308

Cross-reference targets 309

Cross-reference display text 310

Append “above” or “below” after number 310

Hyperlink to target when saved as PDF 310

Copy a new cross-reference 310

Link to document content 311

External links 312

Jump to the Cross-Reference target 312

Broken cross-references 312

Create Tables of Contents, Outlines and Indexes 313

About Tables of Contents and Indexes 313

Tables of Contents 313

Create a table of contents 313

Designate text to appear in the table of contents 313

See what text has been included in the table of contents 313

Display the table of contents Navigator sidebar 313

Jump to a heading in the table of contents 314

Highlight text marked for Table of Contents inclusion 314

Find text marked for Table of Contents inclusion 314

Remove an entry from the table of contents 314

Set the headings to automatically appear in the table of contents 314

Insert a table of contents into your document 315

Update the table of contents 316

Remove a table of contents 317

Format the text of your table of contents 317

Determine whether page numbers appear or not 318

Determine whether numbers follow a tab or not 318

Set what appears when line breaks or tab characters appear in marked text 319

Set the paragraph style associated with each level of the table of contents 319

Set the leader that appears between the table of contents text and the page number 319

Modify the appearance of the text in the table of contents 319

Create a new table of contents 319

Determine which table of contents is active 320

Quickly add text to the table of contents of your choice 320

Find text in the table of contents 321

Maintain a running table of contents 321

Outlines 323

What is an outline? 323

Use the Table of Contents Navigator as an outline 323

Modify the structure of your document using the Table of Contents Navigator 323

Move portions of your document 323

Demote portions of your document 325

Promote portions of your document 325

Index 326

Create an index 326

Designate text to appear in the index 326

Index one thing as something else “index as” 326

Emphasize the page of a particular occurrence of an item in the index 327

Emphasize a particular term in the index 328

Index multiple terms as one term using the Find/Replace tool 328

Use the index to refer to other entries 330

Determine how indexed items should sort 331

Index all occurrences of the word in the “Index as topic” box 332

Add an additional “Index As” reference to indexed text 332

Create a hierarchical index 332

Create an index entry which references all text of a given font, size and/or style (or language) 333

Index overlapping entries 334

Index non-Roman text 334

Automatically index your document using a word list 335

Create a word list as a tool for preparing an index 336

See what text has been included in the index 336

Remove an entry from the index 336

Insert an index into your document 338

Update the index 338

Remove an index 338

Format your index 338

Determine the appearance of what separates the various sections of your index 339

Determine what separates the index entry from its reference 340

Determine what “leader” separates the index entry from its reference 340

Determine the characters that separate page numbers in the index 340

Have all sub-levels of the index appear on the same line (space permitting) 340

Set the paragraph style associated with each level of the index 340

Modify the appearance of the text in the index 341

Create a new index 341

Determine which index is active 343

Use the Indexing palette to review what text is indexed, and as what 343

Quickly add text to the index of your choice 343

Quickly remove text from the index of your choice 344

Find indexed text 344

How consecutive page numbers are handled in an index 344

Bibliographic Reference Tools 345

Link Bookends to Nisus Writer Pro 345

Add a citation from your references database to your document 346

Find a particular reference to add to your document 348

Insert a formatted bibliography into your document 349

Set the location of your bibliography 349

Scan your document for bibliographic references 349

Restore the full text citations to your document 352

Polish & Manage Documents 353

View and Work in Documents 354

Views, Tabs, Sidebars, Splits & Focus 354

Views 354

The View button 354

Page View 355

Draft View 355

Full Screen View 355

Style Sheet View 358

Document Tabs 358

Display your documents as tabs in existing windows 358

Use tabs to display your documents in one window 358

Open a group of documents into one window with many tabs 358

Manage tabbed windows 359

Closing tabs 359

Remove tabs from a window 360

Collect all windows into one 360

Sidebars 360

Navigator Sidebar 360

Navigator modes 360

Bookmarks 360

Table(s) of Contents 360

Move around within the Navigator 360

Closing the Navigator sidebar 360

Navigator Settings and Appearance 361

Comments Sidebar 361

Tracked Changes Sidebar 361

Synchronized Scrolling 361

Synchronize scrolling of documents 361

Add more documents to scroll synchronously 362

Stop documents from scrolling synchronously 362

Synchronize scrolling the main text with ancillary content of your document 362

Splits 363

Doing the Splits 367

Split View Divider 367

Split View Options Bar 368

Main Text with Notes 368

Display two views of the same ancillary content 369

Main Text with Comments 369

Main Text with Tracked Changes 370

Main Text with Style Sheet 371

Mix and match Splits 372

Switch Split Views 372

Closing Splits 373

Zoom In or Zoom Out 373

Use the Page Zoom palette 374

Show the Page Zoom palette 374

Magnify, or, zoom in and out 374

Show the maximum width within the Page View window 375

Show the maximum width including the margins in Page View 375

Show the entire width and height in Page View 375

Show the text zoomed at a designated percentage in Page View 375

Focus on Your Writing 375

Typewriter Scrolling 376

Move Around in Your Documents 377

Go to Content 377

“Go To” destinations 377

Float the “Go To” destination list 378

“Go To” dialog variations 378

Go Back (restore prior selections) 378

Moving the Insertion Point 379

Move the Insertion Point Using the Keyboard 379

Move the Insertion Point Using the “Select” Commands 379

Other ways to move around 379

Jump to a particular page 379

Jump to a page via the menu 379

Jump to a page via the Page Zoom palette 380

Jump to a page via the Status Bar 380

Proof Documents 383

Check Spelling 384

Check spelling using the Language palette 384

Correct your typos as you type 385

Set your dictionary preferences 385

Correct your spelling using the keyboard and without calling up the Spelling window 385

Correct your spelling using the mouse or trackpad and without calling up the Spelling window 386

Correct your spelling using the mouse or trackpad and without calling up the Spelling window and add the word to your QuickFix abbreviations 387

Start the spelling checker 388

Set the starting point of the spelling checker 389

Activate the Spelling floating window 389

Replace a misspelled word using the spelling checker 390

Skip words flagged by the spelling checker 390

Skip all instances of a particular word 390

Add a word to the Dictionary 390

Remove a “learned” word to the Dictionary 390

Find the next error 390

Stop the spelling checker 390

User Dictionaries 391

Edit the Dictionary 391

Remove words from the dictionary 391

Use the Nisus Thesaurus 391

Use the Nisus Thesaurus in the Language palette 391

Use the Nisus Thesaurus as a free standing application 392

Use the Nisus Thesaurus from the contextual menu 393

Use Multiple Language Dictionaries 394

Alternative spelling checker dictionaries 394

Hyphenate your text 394

Document Hyphenation 394

Disable hyphenation 394

Enable hyphenation 394

Manual hyphenation 394

Paragraph Hyphenation 395

Language Hyphenation 395

Hyphenation Dictionaries 395

Character Wrapping Limits 395

Manual Hyphenation 395

Add a hyphenation point 395

Prevent a hyphenation point 396

Hyphens and line wrapping 396

Hyphenation illustrated 396

Word counts & text statistics 400

Use the Statistics palette and the Status Bar to maintain a count of your writing 400

Keep a running count of the characters, words and/or paragraphs of your document in your header or footer 406

Text analysis 407

Document properties 409

Line Numbers 411

Number lines 411

Number lines continuously throughout the entire document 411

Number lines for particular sections 411

Number lines so that they continue from the previous section 411

Number lines so that they restart numbering on each page 411

Prevent line numbers from displaying 411

Change the way in which line numbers display 411

Display the Line Numbers palette 411

Set the starting number of line numbers 412

Determine the interval at which the line numbers display 412

Determine the format of the numbers displayed 413

Determine the size of the gutter, (the space between the numbers in the margin and your text) 413

Determine the font/face/size/color, etc. of the numbers displayed 413

Number lines for legal documents (“Pleading Pages” or “Pleading Paper”) 417

Set up your “Pleading Page” or “Pleading Paper” 417

Paginate, Sort and More 419

Pagination 422

Set where page breaks appear 423

Display a document as a continuous scroll 424

See where page breaks appear 425

Find page breaks in your document 426

Alphabetize (Sort) Paragraphs 428

Sort paragraphs 428

Jumble paragraphs 428

Special Formatting Tools 428

Plain Text 428

Remove formats from text 428

Change the height of text in relation to the baseline 428

Return raised or lowered text to the baseline 429

Increase or decrease the height by a specific amount 429

Cause letter pairs to use ligatures 429

Prevent letter pairs from using ligatures 429

Cause letter pairs to display closer together or further apart 430

Increase or decrease the amount of kerning by a specific amount 430

Prevent letter pairs from displaying closer together or further apart 430

Color text 431

Highlight text 431

Highlight text using a color other than the current color 431

Remove highlight color from your text 431

Background color 432

Remove background color from your text 432

How highlight color and background color differ 432

Use Paragraph Borders and Paragraph Shading to set off your text 435

Draw a border around paragraphs 435

Create a screen behind paragraphs 437

Use the MacOS Colors panel 438

Save colors for later use 438

Remove saved colors 438

Clean Up Documents 440

Change the case of alphabetic characters 440

Make all selected characters UPPERCASE 440

Make all selected characters lowercase 440

Capitalize all selected words 440

Make all selected words appear in sMALL cAPS 440

Reverse the case of selected text 440

Change the appearance of quotation marks 440

Make all selected quotation marks “smart” 440

Make all selected quotation marks "plain" 440

Find and Replace Text and Formatting 441

Normal Find 442

Enter something into the Find box 443

Enter something into the Replace box 443

Find text, or find and replace text 443

Find and/or replace the next occurrence(s) of the Find expression 444

Set the search parameters 444

Where 445

Special Situations 446

Formatting Sensitive 446

Set the replace parameters 447

Replace Formatting 447

Find All results list window 450

Jump between found matches 451

Replace text using the results list 452

Updated and stale matches 452

Reuse find and/or replace expressions 452

Use a recently used find or replace expression 452

Save a find or replace expression 454

Use a saved find or replace expression 456

Delete a saved find or replace expression 456

Create a macro from Find and Replace expressions 456

PowerFind 458

About PowerFind 458

PowerFind terminology 458

PowerFind example 459

Use the “Find what” and “Replace with” menus 459

The PowerFind Browser 460

Open the PowerFind Browser 460

Resize the PowerFind Browser 460

Find capitalized words (a PowerFind example) 461

Select all instances of a found expression at once 462

Display all matches in a new window, including their context 462

Convert a PowerFind expression to a PowerFind Pro expression 463

PowerFind guidelines 463

Match set 463

Repeat set 465

Scripts / Blocks set 466

Finding and/or replacing non-Roman characters 467

Special Characters set 468

Special Positions set 468

Wild Card set 470

Transform set 471

Examples of putting PowerFind to use 472

Remove extra blank lines 472

Remove page breaks 472

Change the sequence of a pattern 472

Find two neighboring duplicate paragraphs 474

Change the wording of a repeated phrase containing a variable 475

Convert Styles to HTML Code 475

PowerFind Pro 477

Exercises, or examples of putting PowerFind Pro to use 477

Find a seven-digit phone number 477

Find any number of trailing spaces in a document or tabs at the end of paragraphs 477

Find the invisible null (ASCII (Unicode) 0) character 477

Find repeated groups of characters 477

Find any set of characters 478

Characters with special meaning 478

Modifier characters 479

Parenthesized expressions 479

Pre-defined wild cards 480

User-defined wild cards 481

[∑] (any character from a set ∑ excluding Return) 481

[^∑] (any character not from a set ∑) 481

Characters with a unique match 481

Repeat characters 482

Match characters 482

PowerFind Pro find expressions 482

PowerFind Pro replace expressions 482

Definitions in Nisus Writer Pro 483

Advanced exercises, or more examples of putting PowerFind to use 483

Swap the sequence of words 483

Find any and/or all words that begin and end with specified characters 483

Change multiple periods to ellipses 483

Make sure your spaces follow the punctuation 483

Make sure your punctuation appears inside quotation marks 484

Replace two or more spaces with one space 484

Find ten-digit phone numbers 484

Use the Formatting Examiner 485

Understand and Modify the Appearance of Your Document 485

The Formatting Examiner Interface 485

Applied Formatting 485

Displayed Formatting 485

Additional Tools and Displays in the Formatting Examiner 486

Interpreting the Formatting Examiner 486

Uses for the Formatting Examiner 494

Find the next/previous bit of text with specific formatting 494

Find all text with specific formatting 494

Use the Formatting Examiner with bookmarked text 494

Formatting Examiner Exceptions 494

When is the command Remove Formatting enabled? 495

Use Comments 497

A quick intro to comments 497

The Comments Interface 498

The Comments commands on the Tools menu 498

The Comments tools on the Toolbar 499

The Comments Sidebar 499

The Comment windoid 503

The Comment title bar 503

Continuing the conversation 503

The “Expand” button 503

The Comment icon in the margin 504

The Comment related tags on the Status Bar 505

Remove comments 505

Copy and paste commented text 505

Move to and from comments 505

Select the next or previous comment in your document 505

Select all text within the Comments Sidebar 506

Collapse or expand the comments in your document 506

Hide and show, or turn off and on the display of all the comments 506

Hide and show all vestiges of comments 506

Hide only the comments sidebar 506

Hide or show the Comment icon in the margin 507

Hide or show the highlighted comments in the text 507

Additional controls for the display of comments 508

Comment Display Options 508

Sidebar - with comments 512

Split View - with comments 513

Print and PDF with comments 513

Collapse and expand comments 517

Make sure comments have enough room to display 517

Expand the width of the Comments sidebar 517

Receiving commented files from others 517

Add your comments to the comments of others 518

Review threaded comment conversations 518

Display comments of a particular “author” 519

Create your own Comment style for your Nisus New File 519

Select text and count words in all comments 519

Export comments 519

Use comments as a “hidden text” feature 520

Alternative Text Usage 520

Keep Chronological Notes 520

Track Changes 521

The Track Changes Interface 522

The Track Changes commands on the Tools menu 522

The Track Changes tools on the Toolbar 522

The Track Changes Sidebar 522

The Tracked Change windoid 525

The Tracked Change windoid title bar 525

The Tracked Change icon in the margin 525

The Tracked Changes related tags on the Status Bar 526

Start tracking changes 526

Stop tracking changes 528

Copy and paste text with tracked changes 528

View and review tracked changes 528

Hide and show only the Track Changes sidebar 529

Hide and show only the highlighted changes in the text 529

Additional controls for the display of tracked changes 529

Determine the kinds of changes Nisus Writer Pro tracks 531

Display options - Tracked Changes 531

Determine which author’s changes display 531

Sidebar - with tracked changes 533

Split View - with tracked changes 534

Print and PDF with tracked changes 534

Select the next or previous change 539

Collapse or expand the change annotations 539

Accept or reject changes made 539

Accept changes 539

Reject changes 540

Review, accept and/or reject changes in one window 541

Select text and word count in all tracked changes 546

Work with Multiple Documents 547

Window basics 547

Close a window 547

Minimize, or, put a window in the Dock 547

Redisplay a window that has been in the Dock 547

Open a window to its full size 547

Use the Window menu and working with multiple windows 547

Choose which window displays in front 548

Merge Documents 549

Create a merge template 549

Prepare the template document 549

About merge source records 551

Merge source records files 551

Create a merge source records file 552

Create merged documents 553

Choose the merge record source 553

Choose how to output the merged documents 554

Print 554

Save a single file 554

Save many files 554

Compose emails 554

Print Documents 555

Print your document 555

Determine how many copies to print 558

Determine which pages to print 558

Determine aspects of how your document prints 558

Print page guides & “invisibles” 558

Print comments & tracked changes 558

Print pages in reverse order 558

Print odd pages, then even pages 558

Add a “watermark” 560

PDF Export 562

Modify the appearance of linked text in PDF files 563

Create a PostScript file 563

Customize & Automate Solutions 565

Set Preferences 565

Set “Defaults” for the Application 566

General Preferences Control the Application 566

The Application 567

The Palettes 568

Text Editing 569

Appearance Preferences 570

Appearance 570

Text editing areas always use Light Mode 570

Editing 570

Insertion point (caret) blinks on/off 570

Insertion point (caret) width 570

Focus mode fades inactive text by 571

Fade inactive document split views by 571

Tools 571

Font menu shows preview 571

Navigator sidebar font 571

Automatically named bookmark suffix 571

Colors 572

Dark Mode colors vs Light Mode colors 572

Edit customizable colors 572

Change a particular color 572

Show or hide colors 572

Import and export colors 572

Reset colors 573

List of customizable colors 573

Automatic Text 573

Comments 573

Document Views 574

Highlighters 574

Invisibles & Guides 574

Marked Text 575

Selection 575

Dark Mode 576

System Appearance Preferences 576

Quickly Switch Appearance Modes 576

Menu Keys for Menu Commands 578

Multi-key keyboard shortcuts 579

Remove an existing keyboard shortcut 579

Find whether a key combination is assigned to a command 579

Language Preferences 579

Interface Language 579

Text Language 580

QuickFix Preferences 581

Various QuickFixes 581

Enter smart quotes as you type 582

Superscript ordinals as you type 582

Capitalize the first word of sentences as you type 582

Fix typos as you type 582

Add or subtract, or modify a “typo” that gets fixed 583

Glossaries and macOS System-Wide Replacements 583

Create a new Glossary 584

Add or remove an entry to or from a Glossary file 584

Activate a Glossary file 585

Enable automatic expansion of Glossary file abbreviations 585

Enter a glossary abbreviation directly from the menus 585

Create a new glossary abbreviation, or edit an existing abbreviation 585

Import a Nisus Writer Classic Glossary file 585

Delete a Glossary file 585

New File Preferences 586

Understanding Template (Stationery) Documents 586

Make any file a template file 586

Set the appearance “View” of your Nisus New File 587

Determine which of the three primary views of your document displays when you choose New 587

Determine how your document uses Apple’s tabbed interface 587

Choose Measurement Display Options for New Documents 588

Determine the unit of measurement in any document 588

Determine how the Palette Dock appears in relation to new files 588

Determine how the Comment title bars appear in relation to new files 588

Determine how the Tracked Changes title bars appear in relation to new files 588

Determine whether or not “Invisibles” display in all new files 589

Customize the color of your Invisibles 590

Determine whether or not Page guides display in all new files 591

Customize the color of your Page Guides 592

Determine whether or not paragraph formatting icons display in all new files 592

Determine whether or not your spelling is checked as you type in all new files 592

Set the “Format” of your Nisus New File 593

Set certain “Advanced” aspects of your Nisus New File 595

Edit your Nisus New File 595

Create a template for plain text documents 596

Create a template for macro files 596

See the Nisus New File. Plain Text, or Macro Template in the Finder 596

Use an existing file as a Nisus New File 596

Choose a different file for your Nisus New File 596

Create a Nisus New File 597

Restore the “factory settings” of your Nisus New File 597

Saving Preferences 599

Be notified whenever you save a file 599

Automatic File Saving 601

Set the interval between automatic saves 601

Save files automatically and never see the Save As dialog 601

Set the desired location for your autosaved files 601

Save backups 602

Formats and encoding of saved files 603

Set the preferred format for saved files 603

Set the preferred encoding for saved files 603

Document versioning 603

List prior document versions 603

Restore a prior version 604

Document version browser 604

Delete document versions 605

What gets saved with a file 606

Determine the Way the Document Manager Works 607

Clipboards Preferences 607

Advanced Preferences 608

Load import files when Nisus Writer Pro starts 608

Choose which import files are used for different file formats 609

Save Preferences 609

Return All Preferences to Their Original (Shipped) Settings 609

Make the Toolbar Your Own 611

Change the Display of the Toolbar 611

Choose different displays of the Toolbar 611

Customize the Toolbar 611

Remove or move icons 611

Add icons 611

Custom Toolbar Items 612

Create a custom Toolbar item 612

Edit a custom Toolbar item 619

Remove a custom Toolbar item 620

Customize the Dock and its Palettes 622

Rearrange the sequence of the palette groups in the Dock 622

Change the names of the palette groups in the Dock 622

Determine which and how many Palette Group icons appear at the top of the Dock 623

Add/subtract/rearrange and/or modify the names of specific palettes in their various groups 623

Rename a palette 623

Change the sequence of palettes in a group 623

Delete a palette from a group 623

Add a palette to a group 625

Create Your Own Group of Palettes for the Palette Dock 626

Macros, an Introduction 629

About Macros 629

Run Macros 629

Stop a macro 630

Adding macros 630

Edit Macros 630

Edit a macro 630

Rename a macro 630

Save a Macro 630

Delete Macros 630

Remove a macro file from the menu 630

Delete a macro 630

Undo a Macro 630

Work with Macro Files 631

Before Creating a Macro 631

Type Menu Commands 631

Create a new macro file 631

Save the current macro file under a different name 631

Case sensitivity in Menu Command Dialect macros 631

A simple “to do” list 631

Work with Menu Commands 632

Included macros 632

Macros, the Deeper Workings 638

The Nisus Writer Pro Macro Language 638

Perl Macros 638

Write Perl Scripts 639

The recommended way, to structure Perl Macros 639

Learn more about Perl 639

Components of a Perl script header 640

#nisus macro block 640

#source ( front | next | none | clipboard) 640

#destination ( front | next | none | clipboard | new) [replace] 640

#(send text as rtf | send rtf | rtf | text as rtf) 640

#before execution 640

#after execution 640

#end nisus macro block 640

Write AppleScripts 641

Integrate AppleScript with Nisus Writer Pro 641

Write AppleScripts for use in Nisus Writer Pro 641

Have AppleScripts open a new file 641

Have AppleScript open a file and perform some tasks 641

See a list of all the AppleScripts commands that Nisus Writer Pro recognizes 641

Get/set text 642

Examples 642

Do Menu Macro 642

Examples 642

Other examples 642

Put It All Together 643

Nisus Writer Pro and the Community of Connected Applications 643

The Services Menu 643

Use LinkBack 643

What applications support LinkBack 644

Goals and non-goals 644

How you might use LinkBack 644

Use LinkBack with a drawing application 644

Nisus Writer Pro and the Internet 644

Link to a location on the Internet 644

Link to a File 645

Link to a dragged file 645

Link appearance 645

Open a link 645

Copy a Link to a Document on the Web 645

Remove an Inserted Link 646

Edit an Inserted Link 646

Export Your Nisus Writer Pro Documents to Share on the Web 646

Export a one-page document 646

Export a complex document as an interlinked site 646

Edit an HTML Document in Nisus Writer Pro 646

Handling Communications 647

Email your Nisus Writer Pro files 647

Send the active document as an RTF file 647

Send the active document as a PDF file 647

Standardize Your Correspondence Stationery 648

Format and Print Envelopes 648

Afterword 651

Send Feedback to Nisus Software Inc. 651

May All Your Writing “nisus” Be a Pleasure with Nisus Writer Pro 656

Appendices 657

Appendix I 657

The Nisus Writer Pro Menus 657

Conventions 657

Nisus Writer Pro menu 657

File menu 659

Edit menu 661

Insert menu 670

View menu 675

Format menu 682

Table menu 692

Tools menu 694

Macro menu 701

Window menu 702

Help menu 703

Appendix II 705

Glossary of Useful Terms 705

Appendix III 709

Displaying Fonts and Text 709

About Displaying Fonts 709

How Nisus Writer Pro Displays Your Text 709

Typing on a Computer 709

Typing Unusual Characters 710

Turn on display of the Input (keyboard “flag”) menu 710

Enter a character using the keyboard 712

Type “special” Yiddish characters 715

Set up language support on your Macintosh 716

Enter Unicode text 716

Appendix IV 717

From Nisus Writer Classic to Nisus Writer Pro 717

The Nisus Men of the Past 717

Making the Transition 717

Open Multilingual Nisus Writer Classic Files in Nisus Writer Pro 718

Open a Nisus Writer Classic Document with the “esreveR” style 718

More Classic 718

Indexes 719

Subject Index 719

Commands & Screen Messages 733

end